Forms Library

Form Title Purpose Last Updatedsort descending
Performing Artists (musicians and actors) - Individual

This agreement needs to be completed and then signed by the vendor prior to the performance & forwarded to Purchasing to be counter signed. Once fully executed, it must be submitted with the voucher for payment to AP. For more information please go to the product/service page.

03/03/2014
Petty Cash Receipts Summary Form

A receipts log required to process petty cash reimbursement and replenishment

05/09/2014
Change Order Justification

To clarify, there is no actual template or form titled Change Order Justification. It is a document type that enables a Department/School to upload a memo, invoice/proposal/quote or email describing why a change order is required.

05/15/2014
Fly America Exception Form

When a traveler uses a non-U.S. flag air carrier for travel to be charged to a federal award(s), this form documents the exception and is to be completed and approved by the Department's Travel Approver in the respective School or Department and submitted with the request for reimbursement. (Please see the "Fly America Act" Policy for more information)

06/02/2014
Unrelated Business Income Questionnaire

This checklist is the first step in order to ascertain whether your area conducts any activities that may be considered taxable.

06/10/2014
AP Payment Status & Remittance Tool

Check status on an AP payment, be it to outside vendors or an employee reimbursement.

04/06/2015
Rush Request

Request form for approval of an Accounts Payable rush voucher payment.

05/26/2015
EDM Upload Form (Procurement Documentation Application)

Use this web application for submitting Procurement documentation online for Purchasing, AP, and Vendor Management transactions.

01/21/2016
People @ Columbia / PAC Security Access Form

Request access to PAC-Human Resources Management System (PeopleSoft) including DAF access to approve add comp, salary distribution and cost transfer transactions.

01/30/2016
Staples Request Form

To request access to the Staples Advantage system for ordering office supplies. 

01/30/2016
Financial Inquiry Application

The FIA is a shorter alternative to the Financial Systems Security Application (FSSA) and offers users a faster and easier way to apply for inquiry only access or to change ChartField reporting access.  An ideal form for Faculty or PIs requiring only limited review of their financial data.  Note: Users do not need to fill out both an FSSA and an FIA - all reporting inquiry roles can be applied for on the FSSA.

01/30/2016
Finance Systems Security Application

To request access to Accounting and Reporting at Columbia (ARC), Financial Data Store (FDS) reporting and ARC reporting as well as other related Columbia financial systems including FFE modules. 

01/30/2016
Facilities Request for Resource Form

Used by Facilities employees seeking to source a supplier for a specific trade or to propose the review of a supplier to work for the University.

02/29/2016
Check Pick-Up Special Handling Request Form

To be used to request to pick-up Accounts Payable checks (instead of them being sent in mail). Note: Only certain Senior Business Officers are able to approve this request form. For more information, view Check Pick-Up Policy and Procedures.

03/16/2016
Subcontracting Plan Worksheet (XLS) 07/12/2016
Rate Development and License Application

Service (Recharge) center rate documentation.

09/28/2016
Rate Development and License Application (Multi)

Service (Recharge) center rate documentation.

 

 

09/28/2016
Identity Theft Prevention Program Initial Red Flag Incident Report

As part of the University wide Identity Theft Prevention program, this form is required for anyone seeking to report a Red Flags. The form should be used by anyone at the University in a position to identify, detect, and respond to patterns, practices, or specific activities that could indicate identity theft, including:

  • All employees who work with personally identifying information and have access to “covered accounts”
  • Student Enrollment staff
  • CUMC Privacy Officer and staff
  • Human Resources staff
  • Staff with covered accounts related to Real Estate or Facilities
  • Staff with oversight of Service Providers
  • Deans, Department Chairs, Directors of Institutes, Centers, and other University units
  • Departmental Administrators and other Departmental staff
  • Office of the General Counsel staff
  • Office of Executive Vice President For Finance Organization
10/03/2016
Parent/Guardian Waiver

A waiver is an agreement between two parties that releases the party providing an activity from potential liability claims. This document should be used for any activity that could be potentially dangerous or considered an activity “outside the norm.” For example, students from the School of Arts decide they want to go rock climbing in an effort to promote teamwork or the Mechanical Engineering students want to build and test drive a race car. Since this is a legal document requiring the participant to give up all claims against the party providing the activity care should be taken to ensure that they fully understand their rights when asked to sign the waiver. If there is an element of danger in the activity, and that could include a field trip across town through the subway, should the participant refuse to sign the document they should not be permitted to participate. Please read the document carefully as it requires input from the coordinator. For further information contact the Office of General Counsel or the Risk Management Department.

11/03/2016
General Waiver

A waiver is an agreement between two parties that releases the party providing an activity from potential liability claims. This document should be used for any activity that could be potentially dangerous or considered an activity “outside the norm.” For example, students from the School of Arts decide they want to go rock climbing in an effort to promote teamwork or the Mechanical Engineering students want to build and test drive a race car. Since this is a legal document requiring the participant to give up all claims against the party providing the activity care should be taken to ensure that they fully understand their rights when asked to sign the waiver. If there is an element of danger in the activity, and that could include a field trip across town through the subway, should the participant refuse to sign the document they should not be permitted to participate. Please read the document carefully as it requires input from the coordinator. For further information contact the Office of General Counsel or the Risk Management Department.

11/03/2016

Pages