Purchasing Guide Details

Travel Services - Car Rentals


ARC Category Code: N/A



Currently, Columbia University has rental car agreements in place with Hertz and Zip Car for use by employees, faculty and students as applicable.  More information on these programs can be found by clicking on the tabs.


The Purchasing Department is continually looking to add additional vendors to the rental car program and we encourage you to check this site to learn about any new program offers.


If you are seeking information on passenger van or bus rentals, please refer to Columbia's Department of Transportation for further assistance.



Columbia University full-time faculty and staff can take advantage of this program that is currently available for business or personal use. 

Please CLICK HERE for pricing and conditions


Only authorized drivers, as listed on the rental agreement, are permitted to use the vehicle and the renter is responsible for returning the rental vehicle.


For reservations call: (800) 654-3131


Business Rentals:

• For Columbia business travel, at the time of making a reservation, be sure to provide the Columbia University account number (CDP#), 254158, so that Loss Damage Waiver (LDW) and Liability are included in the rental. This covers $100K/person, $300K/accident & $25K in property; the liability supplement and additional $1MM additional coverage is not included.


• The reservationist may offer additional coverage beyond those listed above.  The University will not reimburse the renter for any additional coverage.
Please be advised that insurance coverages is only for Domestic travel.  International travel requires the purchase of insurance.
Visit the links below to view Columbia University Corporate Rates.

NYC Local Rates


United States, including Puerto Rico




Personal Rentals:

• Columbia’s free insurance coverage does not apply and must be purchased separately.  Discounted rates apply.

Long Term Rentals:

• Contact a Hertz representative for pricing and other details.

* These prices are subject to specific location-based surcharges


Information on Gold Membership options can be found here

Zip Car


Short Term Rentals Through Zip Car

Zipcar is a University-approved vendor that offers self-service, on-demand car sharing. To use Zipcar, become a member, reserve a car online or by phone, use your Zipcard to enter the car, and drive off. Cars can be returned to their pick-up location. Member benefits include:

  • Access to Zipcars 24/7
  • Rates for faculty, staff and students age 18 and older, starting at just $10.75/hour or $86/day
  • Gas, insurance and up to 180 miles free per day 
  • No monthly committments 

Please note: only authorized drivers, who registered with Zip Car and are currently Zip Car members, are permitted to use the vehicle and the renter is responsible for returning the rental vehicle.


For more information, visit zipcar.com/columbia

For Questions Contact

Wendy Johnson

Director, Business Services

(212) 851-2746