Purchasing Guide Details

Software Maintenance & Support


Best purchasing method: Purchase Order, with Agreement and Scope of Work

ARC Category Code: 81112200


If the vendor has provided you with their agreement for Columbia to execute, you must first obtain a word version for Purchasing to review & redline to ensure the terms adhere to Columbia's requirements. Please reach out to Purchasing as early as possible in the process as contract negotiations can be lengthy.


Insurance is required as per section 11 of the Agreement.


Required Documentation

If the vendor is an Individual/Sole Proprietor, then an Independent Contractor Certification (click here to obtain) is required each time they are engaged.


  • Individual: Resume; Client List (if not able to provide, we require an email from the Department stating the reason).
  • Company: Company brochure; Client List


Team Leader

Ken Campbell