Procurement Services is responsible for the sourcing, purchase, and payment of goods and services for the University. We are also responsible for negotiating and signing most consultants contracts and other service agreements; processing employee expense reimbursements, prize & award payments made by the University; and maintenance of the University vendor/payee database that supports procurement transactions.
Purchasing
The Purchasing Department works directly with the various schools and departments to identify sourcing opportunities and strategies that meet their respective operational and financial goals. We also assist in the processing of Purchase Orders as well as the monitoring of compliance relative to the requirements of various Federal agencies.
Business Services
For information on office supplies, furniture, computers, and other commodities.
Contact: Wendy Johnson, Director
Email: wj2185@columbia.edu Phone: 212-851-2746Construction Services
For information on construction, engineering, waste removal, etc.
Contact: Jeffrey Csoka, Director
Email: constructionpurchasing@columbia.edu Phone: 212-854-2340Medical, Lab & Leasing
For information on Medical/Lab equipment, services and other related commodities, as well as on the capital leasing program.
Contact: Michael Reich, Director
Email: mmr62@columbia.edu Phone: 212-854-2337 or 212-305-4198Service Provider / Consultant Services
For information on obtaining consultant based services
Contact: Ken Campbell, Director
Email: kc3012@columbia.edu Phone: 212-854-3664
Accounts Payable
Accounts Payable (AP) is responsible for the processing of: Vendor invoices for goods and services; Prize, award, royalty, select fellowship and various other payments; Credit balance refunds for various accounts; Expense reimbursements for University employees; and Petty cash account replenishments AP manages these payment activities through 3 primary activities:
Audit & Review
reviews most payment transactions submitted by departments to ensure that the transactions are complete, correct and compliant.Payment Operations
is responsible for disbursements of checks and direct deposits; stop-payments and payment reissue requests; and wire transfer.AP Tax Compliance
acting as an IRS Withholding Agent for the University, responsible for 1099 compliance and reporting, as well as foreign vendor tax compliance and reporting (1042 tax compliance)
P-Card
The P-Card Office provides administrative support for the University’s Procurement Card program.
Processes P-Card applications
submitted by staff in schools and departments and providing the required training to P-Card holders prior to activation of their P-Card.Administers the monthly close process
including review of audit controls.Handles transaction support
such as monthly transaction limits, card declines, unresolved disputes with P-Card vendors.
Vendor Management
Create Vendor Profiles
Process requests by University departments to create vendor and other payee profiles in ARC.Modify Vendor Profiles
Process requests to update and modify vendor and payee profiles.Employee Reimbursement Profiles
Maintain employee payee profiles for expense reimbursement.Vendor Validation
Conduct validation protocols on vendor and payee profile creation and modification requests, including validation for tax compliance.
For Help with Procurement Related Questions and Issues, please use the
Who We Are
Purchasing Operations
615 West 131st Street; Studebaker 3rd Floor
(212) 854-4111
hh2143@columbia.edu
Richard Mead
Executive Director
Accounts Payable, Vendor Management and Relations
615 West 131st Street; Studebaker 3rd Floor
(212) 851-9701
rm2161@columbia.edu