Purchasing Guide Details

Executive Search Firm, Recruiter (retained)

Personnel recruitment - retained

Best purchasing method: Purchase Order, with Agreement and Scope of Work

ARC Category Code: 8011170001




A Retained Agency is similar to a contingency recruiting agency in that the client company pays the fees.  The main difference of a retained recruiting agency is that the client company pays a retainer fee to have that company perform a search.

A portion of the overall search fee is paid upfront and the remainder is due upon a successful hire. The initial retainer fee is paid whether or not a placement/hire is made. Companies use retained search firms for higher level positions within an organization. For example a CEO, Vice President of Sales, etc.


Insurance is required as per section 11 of the Agreement.


Other documentation (required each time vendor is engaged):


Individual: Independent Contractor Certification (ICC); Resume and a Client List (if not able to provide, we require an email from the Department stating the reason).


Company: Company brochure; Client List


Team Leader

Ken Campbell