Getting Your AP/CAR User ID

You must have an AP/CAR User ID to be able to log on. Complete the interactive “AIS Logon ID Application” and allow 2-3 weeks for the configuration of your security profile and the issuance of your AP/CAR User ID.

In order to comply with Federal Procurement regulations, it is mandatory for all AP/CAR users and DAF approvers to review an online learning module, the CourseWorks Online Procurement Overview Training.  Completion is m andatory prior to accessing AP/CAR for the first time.  However, you may not be able to access Courseworks until your AP/CAR ID application is processed.  For further information about the AP/CAR ID application process, contact Anthony Cerbins at ac2323@columbia.edu.

As part of the AP/CAR User ID activation; all new users will receive training instructions based upon their new security settings.   Please click on the following URL for more information: http://procurement.columbia.edu/purchasing/required_training.html

Once you have successfully completed the quiz module, you will be granted the corresponding security access the day following the training and test completion.

THE IMPACT OF A USER'S SECURITY PROFILE ON QUEUES

The type and use of pending queues that appear in a user’s Pending Invoices window reflect a user’s Accounts Payable responsibilities, as defined in his or her AP/CAR security profile.

For example, an invoice processor saves an invoice for approval and the item appears in the payment approval: WAITING queue, an output queue from the point of view of the invoice processor. To the processor, this queue reflects items routed to their DAF. The processor himself or herself performs no work on items in this queue. From the perspective of the DAF; items listed in the payment approval: WAITING queue, represent work to be done. The DAF processes these items and routes them back to the invoice processor via the payment approval: REJECTED and the Ready to Secure Voucher Number queues.

CLICK ON THIS LINK TO LEARN THE NEXT STEP in using AP/CAR.

Need more help?  Contact us: AP Service Center, AP Staff Directory.