Forms Library

Form Titlesort descending Purpose Last Updated
Finance Service Center Request (for Vendors or Non Columbia Individuals w/o UNI)

Check status on an vendor set-ups, payment resolutions, tax issues for outside vendors or non-CU individuals or entities

05/07/2012
Finance Systems Security Application

To request access to Accounting and Reporting at Columbia (ARC), Financial Data Store (FDS) reporting and ARC reporting as well as other related Columbia financial systems including FFE modules. 

01/30/2016
Financial Inquiry Application

The FIA is a shorter alternative to the Financial Systems Security Application (FSSA) and offers users a faster and easier way to apply for inquiry only access or to change ChartField reporting access.  An ideal form for Faculty or PIs requiring only limited review of their financial data.  Note: Users do not need to fill out both an FSSA and an FIA - all reporting inquiry roles can be applied for on the FSSA.

01/30/2016
Furniture Exception Memo

This is the sole source justification for furniture.

04/21/2011
Identity Theft Prevention Program Initial Red Flag Incident Report

As part of the University wide Identity Theft Prevention program, this form is required for anyone seeking to report a Red Flags. The form should be used by anyone at the University in a position to identify, detect, and respond to patterns, practices, or specific activities that could indicate identity theft, including:

  • All employees who work with personally identifying information and have access to “covered accounts”
  • Student Enrollment staff
  • CUMC Privacy Officer and staff
  • Human Resources staff
  • Staff with covered accounts related to Real Estate or Facilities
  • Staff with oversight of Service Providers
  • Deans, Department Chairs, Directors of Institutes, Centers, and other University units
  • Departmental Administrators and other Departmental staff
  • Office of the General Counsel staff
  • Office of Executive Vice President For Finance Organization
10/03/2016
Independent Contractor Certification (ICC)

Columbia University Independent Contractor Certification

(Only Required for all SOLE Proprietors).

Institution to Institution Agreement (Peer to Peer)

For use when engaging a peer institution.

06/30/2011
IT Service Provider Agreement (IT consulting, Software, Network Turnkey)

For use across a number of Service Provider/Consultant categories; including but limited to Software Development/Licensing (Customization of Commercial Package); Software Development (Database Design), Software Development (Code Writing) and IT Network development (Turnkey and Upgrade Services) when CGL and PL insurance is required.

01/06/2017
IT Service Provider Agreement (IT consulting, Software, Network Turnkey) - no insurance

For use across a number of Service Provider/Consultant categories; including but limited to Software Development/Licensing (Customization of Commercial Package); Software Development (Database Design), Software Development (Code Writing) and IT Network development (Turnkey and Upgrade Services) when no insurance is required.

10/31/2008
IT Service Provider Agreement (IT consulting, Software, Network Turnkey) - only CGL insurance

For use across a number of Service Provider/Consultant categories; including but limited to Software Development/Licensing (Customization of Commercial Package); Software Development (Database Design), Software Development (Code Writing) and IT Network development (Turnkey and Upgrade Services) when the engagement only requires CGL insurance from the supplier

10/31/2008
Laser Registration Form (EH&S)
Location Setup Request

ServiceNow form to change or update the Bill-To or Ship-To locations in ARC

03/13/2017
New Vehicle Acquisition

This form must be completed when a new motor vehicle, boat, or trailer is added to the Columbia University inventory through purchase, lease, or other transfer. (You do not need to request a Vehicle Insurance ID card)

05/24/2012
Performing Artists (musicians and actors) - Individual

This agreement needs to be completed and then signed by the vendor prior to the performance & forwarded to Purchasing to be counter signed. Once fully executed, it must be submitted with the voucher for payment to AP. For more information please go to the product/service page.

03/03/2014
Performing Artists (musicians and actors) - Individual with props

This agreement needs to be completed and then signed by the vendor prior to the performance & forwarded to Purchasing to be counter signed. Once fully executed, it must be submitted with the voucher for payment to AP. For more information please go to the product/service page.

03/03/2014
Performing Artists (musicians and actors) - troupes, companies, etc.

This agreement needs to be completed and then signed by the vendor prior to the performance & forwarded to Purchasing to be counter signed. Once fully executed, it must be submitted with the voucher for payment to AP. For more information please go to the product/service page.

03/03/2014
Photographer Purchase Order Rider

To be used for Photographer/Videographer purchase orders. Concerns ownership, license grant, limitations on use & indemnification.

06/04/2013
Policy Exception or Adjustment Request

May be used for documenting your request for a one time policy exception or a continuing policy adjustment.

07/02/2012
Project Proposal Form (XLS)
Purchase Order Terms and Conditions

The terms and conditions declaration that applies for all Columbia Purchase Orders.

08/03/2015

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