Forms Library

Form Titlesort descending Purpose Last Updated
AP Check Copy or ACH Verification

To receive a check copy or to verify ACH delivery of payment.

05/07/2012
AP Payment Status & Remittance Tool

Check status on an AP payment, be it to outside vendors or an employee reimbursement.

04/06/2015
AP Stop Payment

To stop a payment to a vendor or to request a check re-issuance.

05/07/2012
Bid Award Letter Template

Document provided to supplier that has been engaged through a formal RFP process.

09/13/2017
Bid Non-Award Letter Template

Document provided to supplier that has not been engaged through a formal RFP process.

09/13/2017
Bid Prep Form

Completion of this form is required by department prior to the issuance of a formal RFP by Purchasing.

10/13/2017
Bid Summary Form (Facilities only)
Business Associate Addendum

Used when accessing, and/or creating Protected Health Information on behalf of CU. (Protected Health information is info that is subject to Federal privacy and security regulations pursuant to the Health Insurance Portability Act - HIPPA.)  Note: To be used every time patient information is disclosed to a supplier.

 

10/13/2017
Certificate of Insurance (Sample)

Insurance is a contractual requirement, it is not needed for Scope of Work only requisitions.

ChartField Request Form

To request new ChartFields or update existing ChartFields. (Special ARC access is needed to navigate to this form.)

Check / Wire / Travel Request

For creating a Check/Wire/Travel Request form.

11/20/2017
Check Pick-Up Special Handling Request Form

To be used to request to pick-up Accounts Payable checks (instead of them being sent in mail). Note: Only certain Senior Business Officers are able to approve this request form. For more information, view Check Pick-Up Policy and Procedures.

03/16/2016
Clone of Service Provider Agreement (Consultants) with 1M CGL insurance

For use across a number of Service Provider/Consultant categories; including but limited to Management and Business Professionals and Administrative Services; Database Analysis; General Research and Medical/Dental Services (Research Support only).

10/31/2008
Clone of Service Provider Agreement (Consultants) with 1M CGL insurance

For use across a number of Service Provider/Consultant categories; including but limited to Management and Business Professionals and Administrative Services; Database Analysis; General Research and Medical/Dental Services (Research Support only).

10/31/2008
Columbia University Credit Reference

For use by authorized individuals as required.

05/12/2016
Competitive Sourcing Price Summary – Non-Sponsored

This form is used to outline various suppliers and their competitive quotes/proposals when the non-sponsored transaction value is >$10,000.

09/13/2017
Competitive Sourcing Price Summary – Sponsored

This form is used to outline various suppliers and their competitive quotes/proposals when the sponsored transaction value is >$3,500.

09/15/2017
EDM Upload Form (Procurement Documentation Application)

Use this web application for submitting Procurement documentation online for Purchasing, AP, and Vendor Management transactions.

01/21/2016
ELAVON NEW MERCHANT REQUEST

Complete this form to open a new In Person (card-present) or Mail Order/Telephone Order (card-not-present) Merchant Account.

02/17/2017
Exceptions to the University’s Office Furniture Standards

The following provides guidance on roles and responsibilities relating to instances where a request has been submitted by a department to refrain from using the University’s standard lines of office furniture and fixtures that are specified in the Steelcase "Columbia Line" Furniture contract.

01/19/2012

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