Procurement Services - About Us

Procurement Services is responsible for the sourcing, purchase, and payment of goods and services for the University.  We are also responsible for negotiating and signing most consultants contracts and other service agreements; processing employee expense reimbursements, prize & award payments made by the University; and maintenance of the University vendor/payee database that supports procurement transactions.

 

 

Purchasing

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The Purchasing Department works directly with the various schools and departments to identify sourcing opportunities and strategies that meet their respective operational and financial goals. We also assist in the processing of Purchase Orders as well as the monitoring of compliance relative to the requirements of various Federal agencies. 

 

Accounts Payable

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Accounts Payable (AP) is responsible for the processing of: Vendor invoices for goods and services; Prize, award, royalty, select fellowship and various other payments; Credit balance refunds for various accounts; Expense reimbursements for University employees; and Petty cash account replenishments AP manages these payment activities through 3 primary activities:

  • Audit & Review

    reviews most payment transactions submitted by departments to ensure that the transactions are complete, correct and compliant.
  • Payment Operations

    is responsible for disbursements of checks and direct deposits; stop-payments and payment reissue requests; and wire transfer.
  • AP Tax Compliance

    acting as an IRS Withholding Agent for the University, responsible for 1099 compliance and reporting, as well as foreign vendor tax compliance and reporting (1042 tax compliance)

 

 

P-Card

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The P-Card Office provides administrative support for the University’s Procurement Card program. 

  • Processes P-Card applications

    submitted by staff in schools and departments and providing the required training to P-Card holders prior to activation of their P-Card.
  • Administers the monthly close process

    including review of audit controls.
  • Handles transaction support

    such as monthly transaction limits, card declines, unresolved disputes with P-Card vendors.

 

 

Vendor Management

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  • Create Vendor Profiles

    Process requests by University departments to create vendor and other payee profiles in ARC.
  • Modify Vendor Profiles

    Process requests to update and modify vendor and payee profiles.
  • Employee Reimbursement Profiles

    Maintain employee payee profiles for expense reimbursement.
  • Vendor Validation

    Conduct validation protocols on vendor and payee profile creation and modification requests, including validation for tax compliance.

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For Help with Procurement Related Questions and Issues, please use the

Finance Service Center

 

Who We Are

Hugh A. Horowitz

Executive Director
Purchasing Operations

615 West 131st Street; Studebaker 3rd Floor
(212) 854-4111
hh2143@columbia.edu

 

Richard Mead
Executive Director
Accounts Payable, Vendor Management and Relations

615 West 131st Street; Studebaker 3rd Floor
(212) 851-9701
rm2161@columbia.edu