2016 Vendor Fair

These exclusive events will allow University-wide purchasing decision makers to access and interact with the University Preferred Vendors to further understand their product & service offerings

 

Please click through the tabs above for further information

 

 

Attendee Information

Please join us at the following exclusive University events, where you will have a chance to access and interact with the University Preferred Vendors to further understand their product & service offerings and attend important information sessions:

 

Morningside Campus

Alfred Lerner Hall

Roone Arledge Auditorium

March 9, 2016

10 AM - 3 PM

 

Medical Center

The Armory

216 Fort Washington Avenue at 168th Street

March 23, 2016

10 AM - 3 PM

 

For security purposes, large bags and packages will not be allowed at either event.  Should you bring a large bag, your entry to the event will be denied.

Vendor Information

Please join us at the following exclusive events for University Preferred Vendors, where you will have a chance to access, interact with, and inform the University-wide purchasing decision makers of your products & services:

 

Morningside Campus

Alfred Lerner Hall

Roone Arledge Auditorium

March 9, 2016

10 AM - 3 PM

 

Medical Center

The Armory

216 Fort Washington Avenue at 168th Street

March 23, 2016

10 AM - 3 PM

 

FOR ADDITIONAL INFORMATION AND LOGISTICS, PLEASE CLICK HERE

 

for the university's w9 form, please click here

FAQs

COMMON ATTENDEE QUESTIONS:

Q: What kind of information sessions will be available?

A: Information sessions ranging from Purchasing policies to Event Contract procedures to Vendor Management standards will be available.  The schedule and further detailed information on such sessions will be provided closer to the event.

 

Q: Are there restrictions as to the type of bags we can bring?

A: Yes.  For security purposes, large bags/luggage and packages will not be allowed at either event.  Should you bring a large bag, your entry to the event will be denied.

 

Q: Will the University provide a bag and pamphlet with information on the event?

A: We will provide each individual with a Vendor Fair bag, one per each University ID.  Additionally, information booklets on the Vendor Fair will be provided at the start of the event.

 

Q: Can I return to the Fair once I've left?

A: No, you may not enter the Fair once you've exited.  There is a policy of no re-entrance in place for each Fair.

 

Q: Will there be an item raffle at the Fairs?

A: Yes, multiple items will be raffled off after each event.  The raffle winners will be announced the Monday following each event.

 

COMMON VENDOR QUESTIONS:

Q: How do I sign up to attend?

A: Vendor attendance is limited to Columbia's Univeristy-wide Preferred Vendors.  If you are a preferred vendor with the University, you will be emailed a link for registration in early 2016.

 

Q: What is the anticipated number of attendees for each Fair?

A: We expect approximately 1,100+ attendees at our Morningside Fair and 1,300+ attendees at our Medical Center location.

 

Q: What type of individuals attend the Fairs?

A: University-wide purchasing decision makers will be in attendance.  Such faculty and staff will benefit from exposure to, and information on your organization and its available products/services.

 

Q: What is the difference between both Fairs?

A: Both Fairs will be attended by University faculty and staff and have the same goals of informing the Columbia community.  Each location's attendees will be different individuals who will vary based on the local community.  The Medical Center location will include all of our CUMC departments and will have a scientific focus in addition to business needs.  Morningside will have more academic community members, focused on business and some scientific needs.

 

Q: Is there a rod behind the table to hang a poster or display? Can we bring our own to display?

A: We do not provide rods but you can bring your own rod/poster/backdrop display.  Please remember that our tables are 30" x 72" and your display must remain within those dimensions.

 

Q: Can we bring promotional items for giveaways?

A: Please contact Christina Garcia (cg2763@columbia.edu) to coordinate your promotional item/giveaway requests.

 

Q: Where should I park?

A: Parking is not provided for vendors.  However, a list of parking options will be uploaded to this website closer to the start of the event.

 

Q: Do you provide laptops?  Can we bring a laptop?  Will there be access to Wi-Fi?

A: No, we do not provide laptops.  Yes, you may bring a laptop.  Yes, there will be access to Wi-Fi at both locations.

 

Q: Are there outlets accessable? 

A: Yes, however you must request for access.  When you register, you will be prompted for information on your electricity needs so that we can accomodate your outlet requests.

 

Q: Can we request a specific position for our tables? How are the tables assigned?

A: The University does not share the floor plan ahead of time, nor can we take requests for table locations/positions.  The vendor fair has been held for many years, and the University has a particular process for table assignments to best suit the needs and goals of the Fair.

 

Q: Can we access a list of the other vendors who are planning to attend?

A: We do not provide that information ahead of the time of the event.  Such information will be available to everyone the morning of the event.

 

Q: How soon can I mail my package to the Fair location?

A: Packages should arrive no earlier than two business days prior to the day of the event.  For Morningside, packages will not be accepted prior to March 7th.  For the Medical Center, packages will not be accepted prior to March 21st.

 

Q: How should I label my package?

A: Packages must show the number of boxes, such as "1 of 3", "2 of 3", etc.  Packages must be labeled as follows:

 

For the March 9th Vendor Fair, please ship to the following address:

Alfred Lerner Hall

Columbia University in the City of New York

C/O CU PROCUREMENT VENDOR FAIR

2920 Broadway MC 2603

New York, NY 10027

(212) 854-5798

PACKAGES MUST HAVE “C/O PROCUREMENT VENDOR FAIR” CLEARLY INDICATED

 

For the March 23rd Vendor Fair, please ship to the following address:

Amber Salomon

The Armory Foundation

C/O CU PROCUREMENT VENDOR FAIR

216 Fort Washington Avenue

New York, NY 10032

(212) 923-1803 ext. 12

PACKAGES MUST HAVE “C/O PROCUREMENT VENDOR FAIR” CLEARLY INDICATED

 

Q: Should I track my packages?

A: Yes.  It is the vendor's responsibility to track their packages via shipper and to obtain name/signature upon delivery.

 

Q: How should I handle the items shipped if I need them at both Fairs?

A: Columbia will not store your displays/materials after the March 9th Fair if such displays/materials are needed for the March 23rd Fair.  Please make appropriate arrangements to transport your materials.

 

Q: How should I handle the return of my package?

A: After the Fair, you will need to pack your item(s) and add a prepaid shipping label for either FedEx or UPS.  We will arrange for carrier pick-up on your behalf.

 

Q: What time can we arrive to set-up?  What time should we expect to begin breaking-down our set-up?

A: Set-up begins at 7:30 AM.  Break-down starts at 3 PM.

 

 

Donors

Please help us thank the following University-wide Preferred Vendors for their kind donations. The donations received will be included as prizes in the raffle for the Columbia community attendees:

 

Ace Party Rental

Brancaster Marketing Inc.

Club Quarters Hotel

CS Designworks

Dell

Delta

E&I Cooperative Services

Fisher Scientific

Geiger

GovConnection

The Hertz Group

Hotel Beacon

Hotel Belleclaire

Hudson Moving & Storage

Logo Concepts LLC

The Lucerne Hotel

RJS Promo Group

Steelcase

VWR

Waldner's Business Environments

Zipcar

 

Contact Information

For additional inquiries, please contact

vendorfairs@columbia.edu